Data guides
Personio: see how much data you have, then export it.
Pick a system to see two things: how to check how much data is in it, and how to export a copy. No form, no sign-in.
Personio
HR & payroll
How to see how much data is in Personio
- Sign in to Personio as an admin
- Go to Organization → People list
- Clear filters so the list includes all statuses, including inactive employees
- Note the number of employees; for documents, check the Documents area per employee
Record the employee count including former employees; Personio shows no storage figure.
Personio’s official instructions
How to get a copy of your Personio data
- Sign in with data-export permission
- Go to Organization → People list
- Click the share icon in the top right and choose Export
- Pick Excel or CSV, the filter and the columns
- Download the file
Users with data-export permission can go to Organization → People list, click the share icon and choose Export, then pick Excel or CSV and the columns. You can also export reports under Analytics → Reports.
You can only export data you have access to, so the person exporting needs broad rights. Employee files are personal data under GDPR.
These instructions are written by DataFrenzy from each vendor’s public help pages. Menu names can vary by plan and change over time; the official link on each guide is the final word. Screenshots come from each vendor’s own help pages and videos or, where noted, from third-party tutorials credited under the image; dashed outlines are illustrations, not screenshots. Looking up a size or preparing an export never sends anything to DataFrenzy.