Data guides
Gusto: see how much data you have, then export it.
Pick a system to see two things: how to check how much data is in it, and how to export a copy. No form, no sign-in.
Gusto
HR & payroll
How to see how much data is in Gusto
- Sign in to Gusto as an admin
- Go to Reports and open the Team member summary report
- Select all employees and contractors and run it
- Note the number of people listed and the earliest payroll date in your history
Record the number of employees and contractors plus years of payroll; Gusto shows no storage figure.
How to get a copy of your Gusto data
- Sign in as an admin with reporting permission
- Open Reports
- Choose the Payroll data export, a standard report, or New Custom Report
- Pick the date range and fields
- Download as CSV, PDF or Excel
Admins with reporting permission can download payroll, HR, time and tax data from Reports, including the full-year Payroll data export (Excel) and custom reports (Reports → New Custom Report). Files come as CSV, PDF or Excel.
If Reports is missing from your menu, the primary admin has to grant you reporting permission. Paystubs download one person or one pay period at a time.
These instructions are written by DataFrenzy from each vendor’s public help pages. Menu names can vary by plan and change over time; the official link on each guide is the final word. Screenshots come from each vendor’s own help pages and videos or, where noted, from third-party tutorials credited under the image; dashed outlines are illustrations, not screenshots. Looking up a size or preparing an export never sends anything to DataFrenzy.